Privacy Policy
Last updated: 01.08.2026
This policy explains what personal data HAWMS Financial Services Private Limited (“HAWMS”, “we”, “us”) collects about you, why we collect it, who we share it with, and what you can ask us to do about it. It applies to www.hawms.in and to dealings with our offices.
Who is responsible for your data
HAWMS Financial Services Private Limited
CIN: U74900KL2011PTC027497
Registered Office: No. 20/254/A, CN 63B, Church Nagar, Angamaly, Ernakulam – 683572, Kerala, India
Data protection contact: ADWAITH VIJAY : Director-Legal and Compliance
What we collect
Category | Examples | When |
Contact details | Name, mobile number, email address, postal address, preferred office | When you submit the enquiry form, WhatsApp us, call us or visit an office |
Identity and KYC data | PAN, Aadhaar-based KYC data, date of birth, photograph, signature, bank details | When you invest through us, as required by law |
Financial information | Investment amounts, folio numbers, client codes, transaction history, income range | In the course of providing distribution and execution services |
Suitability information | Goals, time horizon, dependants, existing investments, risk tolerance | When you tell us, so we can help you choose sensibly |
Website usage data | IP address, browser type, pages viewed, referring page, approximate location | Automatically, through analytics |
Why we use it, and on what basis
- To respond to your enquiry — on the basis of the consent you give on the form
- To provide the services you have asked for, and to execute your transactions — on the basis of our contract with you
- To meet KYC, anti-money-laundering, tax and record-keeping obligations, and to respond to regulators — because the law requires it
- To send you statements, transaction confirmations and service updates about investments you hold
- To improve the website and understand which pages are useful
We do not sell your personal data. We do not share it with third parties for their own marketing. We will not add you to a marketing list because you filled in an enquiry form.
Who we share it with
- Asset Management Companies and their registrars — CAMS and KFin Technologies — to process your mutual fund transactions
- Aditya Birla Money Limited, for demat and trading account opening and operation
- Secureline Assurance IMF Pvt. Ltd. and the relevant insurer, where you ask us about insurance
- KYC Registration Agencies, as required by SEBI regulations
- Our IT and communication service providers, under confidentiality obligations
- Regulators, courts and law-enforcement agencies where we are legally required to disclose
How long we keep it
For as long as you are a client, and afterwards for the period required by SEBI, AMFI, IRDAI, the Prevention of Money Laundering Act and tax law — generally at least eight years from the end of the relationship or the date of the transaction, whichever is later. Enquiry data from people who do not become clients is deleted after 3 months.
Your rights
Under the Digital Personal Data Protection Act, 2023 you may ask us to:
- Tell you what personal data we hold about you and who we have shared it with
- Correct anything inaccurate or incomplete
- Erase data we no longer need — except where we are required by law to retain it
- Withdraw a consent you previously gave, at any time
- Nominate someone to exercise these rights if you die or become incapacitated
Write to grievance@hawms.in .We will respond within 3 days. If you are not satisfied, you may complain to the Data Protection Board of India.
Cookies
The website uses cookies necessary for it to function, and analytics cookies to understand how the site is used. You can refuse non-essential cookies through the banner or your browser settings without losing access to any part of the site.
If you deploy a cookie banner, it must let a visitor decline non-essential cookies as easily as accept them, and non-essential cookies must not fire before a choice is made.
Security, and changes to this policy
We apply reasonable technical and organisational safeguards to the personal data we hold, and restrict access to staff who need it. No system is completely secure, and we will notify you and the Data Protection Board of a personal data breach as required by law.
We may update this policy. The version in force is the one published here, with the date at the top.
